Formation Effects Pty Ltd ABN 77 672 624 501 (referred to as Formation Effects, “we,” “our,” or “us”) is committed to protecting your privacy and handling personal information responsibly. We comply with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

This Privacy Policy explains how we collect, use, disclose, and protect your personal information in connection with our practical effects, visual effects, and related production services.

By providing personal information to us, you agree to its collection and use in line with this policy.

1. What Information We Collect

The personal information we collect will depend on how you engage with us. This may include:

• General details – name, email, phone number, address, and company/agency details.
• Employment and project information: resumes, portfolios, showreels, referee details, tax and superannuation information, payment details, qualifications, and work history.
• Creative submissions: concepts, designs, artwork, or other materials provided for review.
• Sensitive information: with consent or as required by law, we may collect details such as health information (e.g. for workplace safety or insurance purposes), union membership, or other sensitive data relevant to productions.
• Other information: any details you choose to provide in your communications with us.

If you do not provide requested information, we may be unable to consider you for work, respond to an enquiry, or provide certain services.

2. How We Collect Information

We may collect personal information:

• Directly from you:  in person, via phone, email, website forms, or during production.
• Through submissions: such as portfolios, creative pitches, or job applications.
• From third parties: including agents, recruiters, insurers, production partners, or publicly available sources.
• Through technology: such as cookies or analytics when you interact with our website or social media platforms.

If we receive personal information that we did not request, we will decide whether it is necessary for our business. If not, we will delete or de-identify it where lawful and reasonable.

3. How We Use and Disclose Information

We use personal information to:

• Respond to enquiries and provide our services.
• Manage productions, projects, and communication with clients, collaborators, crew, and contractors.
• Assess employment or contractor applications.
• Administer contracts, payroll, insurance, and compliance requirements.
• Share news, updates, or marketing material (only if you’ve opted in).
• Meet our legal and regulatory obligations.

We may disclose information to:

• Our staff, contractors, and service providers who support our work.
• Production partners, clients, or co-producers where collaboration requires sharing information.
• Insurers, auditors, accountants, and funding bodies.
• Agencies or organisations involved in approval or oversight of productions.
• Regulators, courts, or government authorities where required by law.

We do not sell or rent personal information.

4. Overseas Disclosure

As our projects often involve international collaborators, your personal information may be shared with partners, insurers, or service providers located outside Australia (such as in the USA, UK, Europe, or Asia). We will take reasonable steps to ensure any overseas recipient handles your information in line with the APPs.

5. Data Security and Retention

We take reasonable steps to secure personal information from misuse, loss, or unauthorised access. Information may be stored electronically (including on secure cloud systems) or in secure hard copy.

We aim to keep personal information accurate and up to date. When no longer required, we will securely destroy or de-identify it, unless retention is required by law.

6. Cookies & Analytics

Our website may use cookies and third-party analytics tools to help us understand visitor activity and improve site functionality. These tools may collect non-identifiable information such as IP addresses, browser types, and usage patterns.

You can disable cookies in your browser settings, but some features of our website may not work as intended.

7. Copyright & Intellectual Property

All images, videos, designs, text, and creative materials displayed on this website are intended to showcase the work and capabilities of Formation Effects.

While we have contributed to the projects featured, the final products remain the property of their respective owners and rights holders.

All content on this site is protected by copyright and must not be copied, reproduced, or used without prior written permission from Formation Effects and, where relevant, the applicable rights holder.

8. Access, Corrections, and Your Rights

You have the right to request access to personal information we hold about you and to ask for corrections if it is inaccurate, incomplete, or out of date.

We will respond within a reasonable timeframe and may charge a fee for access if it involves significant resources.

9. Complaints

If you have a concern or complaint about how your personal information has been handled, please contact us using the details below. We will investigate and respond within a reasonable period.

If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC):
www.oaic.gov.au

10. Updates to This Policy

We may update this Privacy Policy from time to time. The most current version will always be available on our website. Continued use of our services after changes indicates acceptance of the updated policy.

11. Contact Us

If you have any questions or requests about this Privacy Policy, please contact us at:

Formation Effects Pty Ltd
Email: hello@formationeffects.com